Association News |
Message from Bill Knight, President NHOA
April 14, 2010
PRIMARY BOARD RESPONSIBILITIES
1.OVERSEE THE FINANCIAL AFFAIRS - COLLECTION OF FEES - BUDGET - ETC.
2.MAINTAIN 24/7 ENTRANCE GATE
3.MAINTAIN ROADS
4.OVERSEE MEMBERS ABIDE BY THE BYLAWS AND DEED RESTRICTIONS
COLLECTION OF FEES – The last update we reported that from the original list of 56 members who were delinquent over $1,000, 38 had come by the NHOA Office and made arrangements for payment. This left 18 members who received letters from our attorney that begins the process that could end in foreclosure. Eight of these members have since come to the office and made arrangements for payment, leaving only 10 members that have not made some kind of payment to bring their delinquent account up to date. May 4 is the final date something must be done, or foreclosure will occur. There is still a sizeable number of members with delinquent accounts above $500. Another list will be compiled soon and sent to our attorney. It is necessary for all members to become current and remain current in their fees for Nocona Hills to operate.
ENTRANCE GATE – The Entrance Gate began operating April 1. All members need to obtain decals for their vehicles. They are available at the NHOA Office. Most members have already done this and it makes the entrance process run smoothly. A copy of the gate procedures are also available at the Office. With all the matters involved in beginning operations of the gate, the people who had a part in this did an outstanding job. Positive results are already being seen from the operation of the gate.
ROADS – We have stated before how this winters weather has caused more damage to our roads than normal. We have already had to purchase more road base material than normally would be required for 9-10 months of the year. It is understood that the roads are one of our greatest needs. With the weather warming, maintenance will continue, and the fill becomes “cold mix” rather than base material. This will be an expensive year for our roads. Fairway Drive will be “sealed”, and Nocona Drive will receive “chip and seal” its entire length. This should preserve these roads for several years. As Road Fees come in, we will study the next roads to rebuild.
CLEAN UP – THIS IS THE WEEK – We have been announcing the clean up week. The big dumpster will be behind the NHOA Office from Friday April 16 until Monday April 26. Most times there are items that are not permitted to be brought to the dumpster, but not this time. Bring everything that you need to get rid of – tires, batteries, old oil, etc. Workers will separate things allowed in the dumpster, and things that somebody else will haul away. Some members have volunteered to help you if you have no way of getting your junk to the dumpster. One, Paul Hooper, has offered to use his trailer to assist any who need help. Perhaps others could help in this way, and if so, please notify the office of your name and phone number. Members who need assistance, call the office and someone will come by your location and help you get you stuff to the dumpster. There has been great cooperation in the clean up thus far, and this week should rid our properties of many of our “eyesores” ANOTHER IMPORTANT ISSUE – Members have dumped junk in remote areas. There is no place in the Hills to dump anything. There are dumpsters in community area, and if you must dump stuff, use the dumpsters, or even behind the NHOA Office. We want to rid our community of “eyesore” junk and trash. LETS GET THE JOB DONE THIS WEEK!
ADMINISTRATIVE ISSUES – NHOA has an opening for an office worker. General secretary skills and knowledgeable on computer are required. Resumes are being accepted at the Office. Also, the nominating committee will be making appointments to fill vacancies on the Board of Directors. This has been an issue of concern as the Board has struggled to have a quorum.
BOARD OF DIRECTORS, Bill Knight, President |
|
Message from Bill Knight, President NHOA
March 25, 2010
PRIMARY BOARD RESPONSIBILITIES
1.OVERSEE THE FINANCIAL AFFAIRS - COLLECTION OF FEES - BUDGET - ETC.
2.MAINTAIN 24/7 ENTRANCE GATE
3.MAINTAIN ROADS
4.OVERSEE MEMBERS ABIDE BY THE BYLAWS AND DEED RESTRICTIONS
COLLECTION OF FEES - A new list of 56 members who are delinquent over $1,000 has been made up. Before sending the list to our attorney, contact has been made with as many members as could be accomplished, and 38 of these members have come by the NHOA Office and made arrangements for payment. It appears that only 18 delinquent members will be receiving a letter from our attorney that begins the collection process that could end in foreclosure. There is still a sizeable number of delinquent fees above $500, and this list will be compiled within the next 2-3 weeks.
ENTRANCE GATE - In our Board Meeting March 13, 2010 an Operating Budget for the year was approved that included the operation of a 24/7 entrance gate. The Board then voted to begin operation of the gate as soon as needed areas could be accomplished: physical operation of the gate arms, gate procedures could be made available to members, car decals ordered and available for members, workers enlisted and trained, etc. Car decals are now available at the NHOA Office, and the form that members must fill out is an attachment with this Update. A copy of gate procedures can be picked up at the NHOA Office, and also at the gate. The gate will be manned and in operation April 1, 2010.
ROADS - This is an ongoing process. Loads of road base has been delivered to many areas. As weather has permitted, workers have responded to numerous work orders. As the weather warms, we will need to begin some very serious road work.
CLEAN UP - It has been encouraging to see the widespread interest in clean up. There is still much to be done in this area. The big dumpster is now scheduled to be behind the NHOA Office the week of April 16 - 26. This is the chance for all members to get rid of all the clutter on their property. Bring "everything" to the dumpster area. Workers will sort out the things to go in the dumpster, and disposal by other means. We encourage all members to use this week and means to clean up all their "eyesore" clutter. Soon after this clean up, the Board will begin the 30 day letters, meaning the members must remove their "eyesore" clutter, or the Board will hire the work to be done, and bill the member for the cost.
NHOA BOARD OF DIRECTORS MEETING APRIL 10, 2010 10:AM AT THE BALL ROOM OF NOCONA NILLS COUNTRY CLUB.
Agenda for the meeting will be prepared and emailed later.
Board of Directors, NHOA
Bill Knight, President |
|
Message from Bill Knight, President NHOA
March 1, 2010
PRIMARY BOARD RESPONSIBILITIES
1. Oversee the financial affairs – Collection of fees – budget – etc.
2. Maintain 24/7 entrance gate
3. Maintain roads
4. Oversee members abide by the Bylaws and Deed Restrictions
These are the areas the Board is giving attention to and pressing that they might be accomplished.
# 1 This Board has been diligent in this area. Collections have been slack in past
years, and therefore it has been necessary to use demands as affordedHome
Owners Associations by Texas Law, and our Deed Restrictions, even to the finality
of foreclosure. NHOA cannot operate to the standard which our documents direct
unless members become, and remain current in payment of their fees.
# 2 This Board has kept the operation of the entry gate before it continually. The delay
has not been slackness, but concerns for financial stability.
# 3 This is an ongoing process. More Road Rebuilding has been done in the
past 1-1 1/2
years than many years before. Nocona Drive was finished to the end, Diamond Oaks
was completed, and a large portion of Rivercrest Drive was completed. Work orders
are being brought to the officealmost daily, and as weather permits, workers
respond.
# 4Massive clean upishas been under way. 16 abandoned vehicles, 1old truck, 5
abandoned mobile homes, a camper, old mattresses, furniture, and over 4,500 pounds
of "junk" have been carried off.
These things are expressed to show that there is a balance , and the Board takes their
responsibilities seriously.
Now to the specific updates.
COLLECTION OF FEES –There are 70 - 80 members that are delinquent in their fees. It
appears that the collection process using our attorney will be necessary to bring these fees
to a current status. If you have fees that are past due, if you do not come by the NHOA
Office and make arrangements for payment, your next contact will probably be from the
attorney, and this entails more fees added to your account. This is one area of the update
the Board would like to drop from the updates.
ENTRANCE GATE –The Gate Committee and the Finance Committee have had several
meetings to bring this to a successful conclusion. There has now been a budget prepared
that will be before the Board at their meeting March 13, 2010. This budget includes the
operation of the entry gate on a 24/7 basis.
ROADS –One paragraph from the former UPDATE is still appropriate. The "sealing" of
Fairway Drive, and the "chip and seal" of Nocona Drive is perhaps more pressing now than
it was a month ago. This will require a sizeable use of available funds. However with
collections coming in, there will be other Road Rebuilding work accomplished.
CLEAN UP –As expressed above, massive clean up is going on. However, if you drive around,
you'd wonder where has it occurred. This just declares the extent we have allowed the"eyesore" areas to accumulate. There is much yet to be done. We have mentioned having
a large clean up, with a large dumpster available to haul stuff to, possibly in March. It has
been suggested that we delay this until April, reasoning that the weather should be more
favorable then. The next UPDATE will announce this date.
WARRIOR GOLF –Mr. Parmer informed us that the sale is finally completed, and the transfer
of funds has been done. There had been some delay due to the paper work required with
the transfer of lots. Then, the fire in one unit of the motel, caused some delay. But, it is
done. Warrior personnel should be on the properties March 1st. We welcome Warrior Golf and
look forward to a mutual working relationship that leads to some very positive times for
Nocona Hills.
MEMBERSHIP MEETING and NHOA BOARD OF DIRECTORS MEETING
MARCH 13, 2010 10:00AM
AT THE BALL ROOM OF NOCONA HILLS
COUNTRY CLUB.
Agenda for the meetings will be
prepared and emailed later.
Board of Directors, NHOA
Bill Knight, President
|
|
Message from Bill Knight, President NHOA
January 20, 2010
We had a good Board of Directors meeting January 9, 2010 10:AM There were come complications. It was “COLD”. The Ball Room was too cold for the meeting. Thanks to the coffee drinkers, they had been in the restaurant for their morning coffee. It was not “warm”, but it was far better than the Ball Room. So, everyone moved into the restaurant, and a good number was present. All of the Board members were present except Vickey Cantu who was absent with excuse. Some things the Board began with in discussion and review, are things all need to be aware of, and from this review, it led into the first item on the Agenda.
PRIMARY BOARD RESPONSIBILITIES
1. Oversee the financial affairs – Collection of fees – budget – etc.
2. Maintain 24/7 entrance gate
3. Maintain roads
4. Oversee members abide by the Bylaws and Deed Restrictions
These are the areas the Board is giving attention to and pressing that they might be accomplished.
COLLECTION OF FEES – The first letter sent out by our attorney went to 19 delinquent members. 13 have paid the delinquent amount plus various fees, 2 have filed bankruptcy, I has been foreclosed by his mortgage company, and 2 appear to have more taxes and bills due than it would be profitable for NHOA to foreclose. Only 1 remains as a possible foreclosure February 2, 2010. The amount collected from these 13, plus some other members who were delinquent, but became aware of the Board’s action toward collecting, comes to $42,000+ in fees from past years. The next letter from the attorney will be mailed in the next 7-10 days. Many delinquent members will be affected by this action. The numbers and amount is staggering. With the 2010 fees now due:
17 are delinquent over $2,000
20 are delinquent over $1,500
Over 60 are delinquent over $1,000
If you are delinquent, please go to the NHOA Office and make arrangement for the payment of your past due fees. Once the collection process begins, there will be additional costs.
If all members become current, and stay current, the Board will be more able to fulfill their responsibilities.
VIOLATIONS – of Bylaws and Deed Restrictions. This has been covered in earlier updates, but it was an issue discussed at the Board Meeting. With just this matter being discussed, some good things are already happening. Two abandoned cars have been hauled off the week of January 10. The Board is discussing imposing fines on violations that are not quickly remedied. This will be on the Agenda for the next Board Meeting.
ENTRANCE GATE – There will be a joint meeting of the Finance Committee and the Gate Committee during January. They will review the need for the entry gate, and consider the budget with the gate needs included, in the light of past due funds being collected. The Board will have this on the February Agenda.
ROADS – This is an area that has the interest of all members, as well as the Boards. Some road base can be graded in badly damaged areas caused by the winter, and pot holes filled, etc. However, serious Road Rebuilding, etc. will have to wait for warmer weather. With collections coming in, and the Road Rebuilding Fund increasing, much needed road work will be done this Spring and Summer. Two areas the Board discussed and must be considered are “sealing” Fairway Drive, and one application of “chip and seal” on Nocona Drive. Fairway Drive should have been sealed a year age or more. If we fail to seal the road in time, the damage resulting will require more than sealing. Likewise, Nocona Drive has taken a beating this winter, and if not given attention soon, our huge investment in this most important traffic area will require a total rebuilding. The Road issue will be another item on our next Agenda.
CLEAN UP – We have called attention to the “eyesores” around our community. A considerable amount of clean up has already taken place, and others are working on it. We plan to use March as “CLEAN UP MONTH” There will be a large dumpster near the Maintenance building for all members to use. Everyone is encourage to use this time to get their property in a cleaned up status. Following the clean up month, the Board will begin issuing notices that if properties are not removed from the “eyesore” status, the work will be done, and the member charged with the cost.
GENERAL – So many positive things are taking place, the Board simply wants to commend all who are involved, and beginning to take pride in seeing things go forward.
The positive attitudes at the Board Meeting
The neighborly assistance so many gave during the snow storm
The cleaning up in general
The expression of appreciation for the work of the Board
The next Board Meeting will be February 13, 2010 10:AM. We plan for it to be in the Ball Room at the Club House. If this changes, you will be notified.
Board of Directors, NHOA
Bill Knight, President
|
|
Message from Bill Knight, President NHOA
November 10, 2009
CLEAN UP - Clean up and road repairs is progressing in several areas. Several request have come in for road repair, and workers have responded. Clean up on a number of lots is underway. Some members are removing debris from their lots, and NHOA workers are clearing some areas. We plan for this to be an ongoing work.
COLLECTION OF FEES - As stated in an earlier update, there is an extremely large amount of fees owned from 2-3-4 years past. An attorney has been enlisted to pursue collection of these fees. We must get our fees current, and then keep them current for Nocona Hills to operate at the standard of our our Bylaws and rules. There will soon be another group of demand letters from the attorney. As this process begins, the Board then follows the counsel of the attorney. As we have numerous times, we appeal now more than ever, bring your Maintenance Fees and Road Fees up to date.
REPORT OF JOINT MEETING OF GATE AND FINANCE COMMITTEES - These two committees met Monday, November 2nd in the home of Jim and Ann Fitts. There was active discussions, and everyone expressed their feelings. The two main issues of these committees are the operation of the entry gate, and the budget for our new fiscal year 2010. These issues are definitely related. It is reality, with our maintenance fees at $200 a year, we cannot budget in the entry gate. This yearly fee, makes the monthly amount, for both the Maintenance Fee and the Road Fee $33.34. With an increase of only $6.67 per month, up to $40 a month, we will be able to budget in the entry gate.
With the collections coming in, and the small increase in the fees, we can operate 2010 in the black. This small increase will be reflected in the changes to be made in the Bylaws. The Bylaws are being prepared to be sent out to all members for a vote in the changes. The majority of the changes has to do with dates, due to the change in our fiscal year. The change of the Maintenance Fee, along with the change of the water availability fee, from $48 to current $68 will bring the fees to be voted.
We are hopeful the Bylaw changes can be mailed in time for the vote by our December 5th Membership and Board Meeting. The Bylaws require the changes be sent out 20 days before the vote. With a positive vote on all changes, the two committees will meet the 1st or 2nd week in January. With collections continuing, and the new budget adopted, it will be determined to begin operating the entry gate. With a year operating on a strict budget, we will know what our receipts must be to operate Nocona Hills properly.
WINTER WORK - During the Winter months it is not likely we can do much in the way of Road Rebuilding, though we will continue repairs as necessary. With the road funds on hand, and the collections being made, we will have a sizeable fund to do some road rebuilding in the Spring. Things are definitely looking up, and we want everyone to take pride in the betterment of our community.
Bill Knight
President, NHOA |
|
Message from Bill Knight, President NHOA
October 29, 2009
One of the complaints, and a very realized need, is the matter of communication. One of the main problems is what means can be used. With the cost of postage, the regular mail has become very expensive. Even hard copy printing for pick up, and posting in various places, will not reach all the owners. Email appears to be the best choice. We realize not everyone uses internet and email, though more and more are beginning to use this service. So, with this email, we hope to began a means of providing information of what the Board of Directors is doing, working on, and planning for the future. When we say the "Board of Directors" their extension is the office, operational manager, employed workers and all the committees.
At the last Membership and Board Meeting, several observations were made. The development is looking great, with a lot of mowing along the roadways, and safety improved with the clearing and mowing at many corners. Mention was also made of the Road Rebuilding accomplished on Rivercreast Drive and Diamond Oaks Drive. Work is continuing on road repair and filling pot holes. This need is vast and the workers may not be aware os some areas. When there is a urgent need, members are encouraged to come by the office and fill out a work order.
All of the new committees have , and some very positive directions are being discussed and recommended. All of the committees and those serving on them are listed in the web site "noconahillsownersassociation.com".
THE ARCHITECTUAL COMMITTEE met and discussed a number of issues. One serious matter is some members are in violation of our restrictions as they have not made an application for an ACC permit for work that requires a permit. Any improvement, addition, or even a shed, there must be an ACC approval. Application forms are available at the office. The Committee has three recommendations that will be presented to the Board. These will be discussed at the next meeting.
THE GATE COMMITTEE met and reviewed the status of the entry gate over a period of time. There was a strong feeling for the future development of Nocona Hills, and to fulfill the responsibility of the Board, and to comply with our Bylaws, the entry gate needs to be put in operation as soon as possible.
(*Please realize, these few words concerning all the committees are greatly condensed. All of the committee meetings lasted 2 - 3 hours.)
THE FINANCE COMMITTEE has met twice. he first meeting was at the NHOA office. Since many thoughts and figures were presented for the first time, it was obvious there would need to be time to review and study all the figures. The two major issues to work on is the operation of the entry gate and the Budget for 2010. The second meeting met in the home of Jack and Joyce Seay. It was decided that we should have a joint meeting of the Gate Committee and the Finance Committee. After this joint meeting, it is likely that we will have a bried report.
COLLECTION OF MAINTENANCE FEES AND ROAD FEES - Many members have been lax in payment of their fees, and some are behind several years. NHOA cannot operate and have the standard of community it has determined to have without the prescribed fees being kept current. Bills have been sent, and pleas made, but still the response has been small. An attorney have been enlisted to pursue the collection of fees in arrears. This is not the preferred choice, but without the fees being paid, we cannot operate the gate, rebuild the roads, keep areas mowed, keep up the campgrounds, boat areas, patch road, or even properly maintain the office. With all fees in arears being paid, and members keeping current with their fees, then a workable budget can be maintained.
It was thought in the meeting in September that we would have a called meeting before the meeting in December, but it appears there will be a rush to have everything ready for the December 5th meeting. With our changing the fiscal year from August 1 - July 31 to the calendar year January 1 - December 31, changes must be made in our Bylaws. Bylaw changes must be voted on, and sent out 20 days before the date of the vote. Time is short, but the Bylaw changes need to be voted on at the December 5th meeting. Important issues will be discussed and acted on in the December 5th meeting. An agenda will be prepared and posted before the meting.
This is a brief report of things taking place in Nocona Hills by those in various positions, and the desire to see our community move forward in a positive manner.
Bill Knight
President, NHOA |
| |
|
This Month at Nocona Hills ...
|
| |
| |
| |
|
